Women in Tech Dorset CIC Privacy Policy

Name: Women in Tech Dorset CIC

Address: https://womenintechdorset.co.uk/

E-mail: team@womenintechdorset.co.uk

This is the Privacy Policy for Women in Tech Dorset CIC and Women in Tech Dorset’s re:connect event and associated websites, apps, and registration. This policy sets out the basis on which any personal information we collect from you, or that you provide to us, will be processed by us. 

This Privacy Policy is issued on behalf of Women in Tech Dorset CIC. When we refer to “We”, “Us” or “Our” in this Privacy Policy, we are referring to the Women in Tech Dorset CIC which is responsible for processing your data.

re:connect is a conference and networking event for the technology community and associated supporting ecosystem.  We are committed to protecting your personal information.

Women in Tech Dorset CIC is a community for women in tech, those who want to enter tech and the organisations that employ them. As a non-competitive network, Women in Tech Dorset CIC shares inspirational talks and experience through a series of online and face to face events. The network identifies and shares environments, schemes and company cultures that facilitate inclusion and encourages wider adoption of these practices in Dorset businesses. We are committed to protecting your personal information.

Unless indicated otherwise, this Privacy Policy relates to our use of any personal information we collect or use in relation to the following services (collectively, the “Services”):

• the Women in Tech Dorset website (including www.womenintechdorset.co.uk) and related subdomains and websites including those pertaining to registration for attendance at WiTD events;
• the re:connect conference, physical and digital;
• the re:connect website (including www.reconnectconference.co.uk) and related subdomains and websites including those pertaining to registration for attendance at the conference;
• online surveys relating to the conference;
• messages sent via the Conference support team; and
• the re:connect and Women in Tech Dorset official social media channels.

For UK data protection laws and General Data Protection Regulation (GDPR), the data controller for Women in Tech Dorset CIC.

The type of personal information we collect 

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics (for example, name and contact details)

Attendee registration information

• When you register to attend a Conference, you must provide us with basic information such as name, address, email address, role and organisation. We also give you the option to provide additional information relating to dietary and accessibility needs

Conference survey responses

• We may ask you to participate in optional surveys regarding your experience at the Conference in order to help us improve the event and for related commercial purposes.

How we get the personal information and why we have it

We use your information to provide, operate, improve, understand, customise, support, and market our services. We may use information we hold about you in the following ways:

• to confirm your identity.
• to administer your registration.
• to let you know about other relevant services, both ours and those of other parties whose products and services we have agreed should be made available to you
• to update and correct our attendance records and financial records of your transactions with us.
• to carry out statistical and market analyses, including benchmarking exercises, to enable us to understand you better and improve our services.
• to develop, test and improve our systems.
• to notify you about changes to our services.
• to ensure the content of Our websites are presented in the most effective manner for you and for your computer.
• to administer Our websites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
• Internal management and planning, which includes:-
  • Resource management;
  • Planning of tasks or meetings;
  • Keeping records of sources of new enquiries; and
  • Storage and archiving of files and documents.

We will only use your personal information for the purpose(s) for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, or where this is required or permitted by law.

How we store your personal information 

Your information is securely stored. 

We keep event registration data for 2 years after the event. We will then dispose your information by record deletion.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at team@womenintechdorset.co.uk  if you wish to make a request.

How to Complain

If you have any concerns about our use of your personal information, you can make a complaint to us at team@womenintechdorset.co.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:            

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk